Adding members and plots

Plots and members are the two main records in Allotmin. Add your plots first, then your members, then assign plots to members.

Add a plot

1. Go to Plots and select Add plot.
2. Enter the plot details:
   • Plot number: the number or name used on site, such as 5A, 12 or North 3. Each plot number must be unique within a site. If you run more than one site, each site can have its own plot 1.
   • Size: free text, in any unit your association uses, such as rods, square metres or "half plot".
   • Fee: the yearly fee. Rent is calculated from this figure.
   • Notes: optional.
3. Save the plot.

A new plot is vacant. It becomes occupied when you assign it to a member.

You can edit a plot at any time. Changing a fee updates the current year's invoices for that plot. Previous years are not changed.

Add a member

1. Go to Members and select Add member.
2. Enter the member's name. This is the only required field.
3. Optionally, enter any of the following:
   • email address (required to email the member or send them their balance page)
   • phone number and postal address
   • tenancy signed date
   • plot size wanted
   • National Allotment Society number
   • notes
   • any custom fields you have set up
4. Save the member.

Assign plots to members

A member is not billed until they hold a plot. See Giving a member a plot.

Add many records at once

To add a large number of members or plots, import them from a spreadsheet. You can import as many times as you need.

Delete a member

Deleting a member permanently removes their invoices, payments and correspondence. If a member has left, end their tenancy instead. The plot returns to vacant and the member's history is kept.