Rent and billing
Letting members check their own balance
Give each member a private web page showing their plots, invoice and payments.
Each member can have a private web page that shows the plots they hold, their invoice, the amount paid and the amount outstanding. The page is read-only.
Turn on balance pages
Go to Settings → Links and select Member balance pages.
Send a member their balance page
Each member's balance page address is shown on their profile page.
To include each member's own link in an email, insert the {balance_link} token. The token works in emails from the Messaging Centre and in overdue rent reminders.
Access
A balance page does not need a password. The page address contains a long, unique code that cannot be guessed.
To stop all balance pages from being viewed, clear the Member balance pages setting. All links stop working immediately. If you select the setting again, the same links work again.
What the page shows
- plots the member currently holds
- the current year's invoice, itemised by plot rent, charges and discounts
- the invoice total, the amount paid and the amount outstanding
- the due date
- previous years with an outstanding balance
- deposits the member holds, shown separately from money owed
The figures are the same as those shown to the committee in Allotmin.
Balance pages are hidden from search engines.
More on rent and billing
Opening a billing year
Open a billing year to create invoices for every plot holder.
Recording who has paid
Mark an invoice paid, record a part payment and see who still owes money.
Charging for things other than rent
Add water levies, membership subscriptions and other charges to the yearly invoice.
Giving members a discount
Set up concessions such as an over-60s rate or a hardship reduction.
Chasing unpaid rent automatically
Send automatic reminder emails to members who have not paid.
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